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Notion Integration

Connect your Notion workspace as a knowledge source. Sync pages, databases, and documentation from Notion to your AI assistant knowledge base.

Use your Notion workspace as a knowledge source for Ask0. Index pages, databases, wikis, and documentation stored in Notion to make them searchable through your AI assistant.

What Can Be Indexed

Ask0 can index the following Notion content:

  • Pages: All page types including nested pages
  • Databases: Tables, boards, galleries, calendars, and lists
  • Blocks: Text, headings, lists, toggles, callouts
  • Rich Content: Code blocks, equations, embeds
  • Properties: Database properties and metadata
  • Comments: Page discussions and feedback
  • Linked Content: Relations and references between pages

Setting Up Notion Integration

Create Notion Integration

  1. Go to Notion Integrations
  2. Click "New Integration"
  3. Configure:
    • Name: "Ask0 Integration"
    • Associated workspace: Select your workspace
    • Capabilities: Read content
  4. Copy the Internal Integration Token

Share Pages with Integration

In Notion:

  1. Navigate to the page/database you want to index
  2. Click "Share" in the top right
  3. Click "Invite"
  4. Select your Ask0 integration
  5. Repeat for all content to index

Connect to Ask0

In Ask0 dashboard:

  1. Navigate to Sources → Add Source → Notion
  2. Enter your Integration Token
  3. Select pages and databases to index
  4. Configure sync settings
  5. Start indexing

Configuration Options

Content Selection

Choose what to index:

Pages:
  Root Pages:
    - Engineering Wiki
    - Product Documentation
    - Company Handbook
    - Knowledge Base

  Include:
    - All child pages
    - Linked databases
    - Inline databases

  Exclude:
    - Private pages
    - Archive folder
    - Draft content

Database Configuration

Configure database indexing:

Databases:
  Include Types:
    ☑ Table
    ☑ Board
    ☑ Gallery
    ☑ List
    ☑ Calendar
    ☑ Timeline

  Property Handling:
    Include Properties:
      - Title
      - Description
      - Category
      - Tags
      - Status

    Exclude Properties:
      - Created By
      - Last Edited
      - Internal Notes

  Filters:
    Status: Published
    Visibility: Public
    Tags: Include [documentation, faq, guide]

Block Types

Control which blocks to index:

Block Types:
  Text Blocks:
    ☑ Paragraph
    ☑ Heading 1/2/3
    ☑ Bulleted List
    ☑ Numbered List
    ☑ Toggle List
    ☑ Quote
    ☑ Callout

  Rich Blocks:
    ☑ Code
    ☑ Equation
    ☑ Table
    ☐ Image (extract alt text only)
    ☐ Video
    ☐ Audio
    ☑ File (text files only)

  Embedded:
    ☑ Synced Blocks
    ☑ Linked Pages
    ☐ External Embeds

Advanced Settings

Sync Configuration

Control how content syncs:

Sync Settings:
  Schedule: Every 2 hours
  Incremental: Yes

  Change Detection:
    Method: Last Edited Time
    Include Comments: Yes
    Track Property Changes: Yes

  Depth:
    Max Page Depth: 5 levels
    Follow Links: Yes
    Include Backlinks: No

Content Processing

Process Notion-specific features:

Processing:
  Mentions:
    User Mentions: Convert to names
    Page Mentions: Include as links
    Date Mentions: Keep as text

  Formulas:
    Execute Simple: Yes
    Include Results: Yes

  Relations:
    Expand Relations: One level
    Include Rollups: Yes

Permission Handling

Respect Notion permissions:

Permissions:
  Respect Workspace Permissions: Yes
  Guest Access: Exclude

  Sharing Settings:
    Public Pages: Include
    Workspace Only: Include
    Invite Only: Exclude

  User Filtering:
    By Group: [Engineering, Product, Support]
    By Permission Level: [Full Access, Edit, Read]

Content Transformation

Rich Text Processing

Handle Notion's rich text:

Rich Text:
  Bold/Italic: Preserve
  Highlights: Convert to emphasis
  Colors: Remove
  Links: Preserve with anchor text

  Annotations:
    Code: Preserve as inline code
    Equations: Convert to LaTeX
    Strikethrough: Remove

Database Views

Process different database views:

View Processing:
  Default View: Always index
  Other Views: Optional

  View Elements:
    Filters: Apply to content
    Sorts: Ignore
    Groups: Preserve structure
    Hidden Properties: Exclude

Templates

Handle database templates:

Templates:
  Include Templates: No
  Template Detection: By tag or title

  Exclusion Patterns:
    - "Template:"
    - "[Template]"
    - "Copy of"

Performance Optimization

Caching Strategy

Optimize API usage:

Caching:
  Page Cache: 24 hours
  Database Cache: 6 hours
  Block Cache: 48 hours

  Invalidation:
    On Edit: Immediate
    On Comment: After 5 minutes
    On Property Change: After 10 minutes

Rate Limiting

Handle Notion API limits:

Rate Limits:
  Requests per Second: 3
  Concurrent Requests: 5

  Backoff Strategy:
    Initial Delay: 1 second
    Max Delay: 60 seconds
    Exponential Factor: 2

Large Workspace Handling

For large workspaces:

Optimization:
  Batch Size: 50 pages
  Parallel Processing: 3 workers

  Priority Indexing:
    High: Recently edited
    Medium: Frequently viewed
    Low: Archived content

  Incremental Updates:
    Check Interval: 5 minutes
    Update Threshold: 10% changes

Best Practices

Notion Source Tips:

  1. Organize content with clear hierarchy
  2. Use consistent naming conventions
  3. Tag pages for better filtering
  4. Keep databases structured
  5. Archive outdated content
  6. Use page properties for metadata

Content Organization

Structure Notion for optimal indexing:

Workspace Structure:
📁 Knowledge Base
  📄 Getting Started
  📁 User Guides
    📄 Basic Features
    📄 Advanced Features
  📁 API Documentation
    📄 REST API
    📄 GraphQL API
  📁 FAQs
    📊 FAQ Database

Database Best Practices

  1. Use Status Properties: Mark content as Published/Draft
  2. Add Categories: Organize with tags and categories
  3. Include Descriptions: Add detailed descriptions
  4. Link Related Pages: Use relations for context
  5. Date Management: Track creation and update dates

Troubleshooting

Integration Not Found

  • Verify integration is shared with pages
  • Check token is valid
  • Ensure correct workspace

Missing Content

  • Share parent pages with integration
  • Check page permissions
  • Verify filter settings

Slow Sync

  • Reduce number of pages
  • Increase cache duration
  • Use incremental sync

Monitoring

Sync Status

Track Notion indexing:

Statistics:
  Workspace: My Workspace
  Pages Indexed: 342
  Databases: 15
  Total Blocks: 12,456
  Last Sync: 30 minutes ago
  Next Sync: In 1.5 hours

Top Pages:
  - API Documentation (2,345 blocks)
  - User Guide (1,876 blocks)
  - FAQ Database (892 entries)

Content Analytics

Understand usage patterns:

  • Most referenced pages
  • Popular database entries
  • Frequently asked topics
  • Content gaps

API Integration

Manage Notion source via API:

// Create Notion source
const source = await ask0.sources.create({
  type: 'notion',
  name: 'Company Wiki',
  config: {
    token: process.env.NOTION_TOKEN,
    pages: [
      'page_id_1',
      'page_id_2'
    ],
    databases: [
      'database_id_1'
    ],
    syncInterval: '2h'
  }
});

// Get indexed content
const content = await ask0.sources.getNotionContent(source.id);
console.log(`Indexed ${content.pageCount} pages and ${content.blockCount} blocks`);

// Force sync
await ask0.sources.syncNotion(source.id);

// Search within Notion content
const results = await ask0.search({
  query: 'api documentation',
  sources: [source.id]
});

Advanced Features

Multi-Workspace Support

Connect multiple workspaces:

Workspaces:
  - name: Engineering Wiki
    token: token_1
    pages: [...]

  - name: Product Docs
    token: token_2
    pages: [...]

Cross-Workspace Links: Preserve

Custom Properties

Map database properties:

propertyMapping: {
  'Document Type': 'category',
  'Last Review': 'review_date',
  'Owner': 'author',
  'Public': 'is_public'
}

Webhooks (Coming Soon)

Real-time updates:

Webhooks:
  Enabled: Coming Soon
  Events:
    - Page Created
    - Page Updated
    - Database Entry Added
    - Comment Added

Security Considerations

Data Privacy

  • Only index shared content
  • Respect workspace permissions
  • No access to private pages
  • Encrypted token storage
  • Audit log of all access

Compliance

  • GDPR compliant
  • Data retention policies
  • User consent tracking
  • Right to deletion

Next Steps

Add More Sources

Combine Notion with other sources

Configure Web Sources

Add website content

View Analytics

Track source performance

Discord

Use Discord channels, threads, and messages as a knowledge source. Index server conversations and FAQ content for your AI assistant.

Files & PDFs

Upload documents, PDFs, and other files to your knowledge base. Support for Word, Excel, PowerPoint, text files, and markdown documents.

On this page

What Can Be Indexed
Setting Up Notion Integration
Create Notion Integration
Share Pages with Integration
Connect to Ask0
Configuration Options
Content Selection
Database Configuration
Block Types
Advanced Settings
Sync Configuration
Content Processing
Permission Handling
Content Transformation
Rich Text Processing
Database Views
Templates
Performance Optimization
Caching Strategy
Rate Limiting
Large Workspace Handling
Best Practices
Content Organization
Database Best Practices
Troubleshooting
Monitoring
Sync Status
Content Analytics
API Integration
Advanced Features
Multi-Workspace Support
Custom Properties
Webhooks (Coming Soon)
Security Considerations
Data Privacy
Compliance
Next Steps